Job Description:

The Supply Chain Internship program is a valuable opportunity for individuals looking to gain practical experience and enhance their skills in the field of supply chain management. Under the direct supervision of the Regional Supply Chain Specialist, you will have the chance to actively contribute to the smooth and efficient operation of the supply chain within the East Africa Regional Office (EARO). As a Supply Chain Intern, you will work closely with the Regional Supply Chain Specialist to support the delivery of critical supply chain functions. This hands-on experience will provide you with a comprehensive understanding of supply chain processes, from procurement to distribution and logistics. You will be actively involved in various aspects of the supply chain, allowing you to apply classroom knowledge to real-world situations.

By the end of your internship, you will have developed practical skills that are highly sought after in the supply chain industry. This experience will not only boost your resume but also provide you with the confidence and knowledge needed to excel in your future career endeavors. We are committed to providing you with a supportive and enriching environment where learning and gaining experience are at the core of your internship journey.

MAJOR RESPONSIBILITIES

• Learn Supply Chain Best Practices: Gain exposure to industry-standard supply chain practices and methodologies. Acquire knowledge about inventory management, demand forecasting, vendor relationships, and more.


• Utilisation of ProVision System: Proficiently navigate and utilize the ProVision online procurement system for various procurement activities, including requisition processing and tracking


• Assist in Supply Chain Operations: Collaborate with the Regional Supply Chain Specialist in executing supply chain tasks, ensuring that processes run smoothly and efficiently.


• Purchase Order Management: Share purchase orders with suppliers and diligently follow up to ensure timely delivery of goods and services.


• Team Collaboration: Work as part of a dynamic team, learning how to communicate effectively, delegate responsibilities, and collaborate with colleagues to achieve common goals.


• Continuous Improvement and Item Catalogue Management:  Contribute to the identification of areas for improvement within the supply chain and actively participate in process enhancements and review and update the Item Catalogue within the ProVision system to ensure accurate and up-to-date information.


• Document Management and Data Analysis:  Gain hands-on experience in data analysis and reporting, which is a crucial aspect of optimizing supply chain performance and maintaining all supporting documents related to sourcing events, ensuring proper documentation and records are stored in the system


• Supplier Performance Monitoring and Problem Solving:  Participate in problem-solving activities, helping to identify and resolve supply chain challenges. This experience will enhance your critical thinking and decision-making skills. Collect feedback from internal stakeholders and user functions on supplier performance, following established Supplier Performance Management (SPM) guidelines


• Timely Responses: Proactively provide feedback and updates to requesters on their procurement requests within a maximum timeframe of 48 hours.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required education, training, license, registration, and certifications

• Bachelor’s Degree in Supply Chain Management, Procurement, or Business Administration, or equivalent professional qualification (advanced CIPS).


• Supply Chain Management Certificates and Membership To Appropriate Supply Chain Institutes I.e. Membership in the Kenya Institute of Supplies Management (KISM) or Certified Institute of Purchasing and Supplies (CIPS) in good standing.

Preferred Knowledge and Qualifications

• Adherence to Procurement Policies: Comprehensively understand and consistently apply World Vision's procurement policies and procedures to maintain the highest standards of integrity and compliance.


• Detail-Oriented: Demonstrate a strong commitment to precision and accuracy, ensuring meticulous attention to detail in all supply chain activities.


• Interpersonal and Communication Skills: Exhibit excellent interpersonal and communication skills, fostering effective collaboration and understanding among team members and external stakeholders.


• Team Player: Actively contribute to a collaborative team environment, supporting colleagues to achieve shared goals and success. Build relationships both internally and externally to drive organizational results while respecting and leveraging differences.


• Cultural Sensitivity: Work effectively with individuals from diverse cultural, gender, and background backgrounds, promoting an inclusive and respectful work environment.


• Coordination: Demonstrate the ability to coordinate tasks and activities efficiently to ensure seamless supply chain processes.


• Fast Learner: Display a proactive approach to learning and adapting to new processes and technologies, swiftly acquiring the necessary knowledge and skills