The Opportunity

• We are looking for a passionate HR Administrator who will report to the PIC and ensure effective HR operations, delivering superior employee and departmental support. The ideal candidate shall be people-centric, proactive, passionate about a career in HR, and demonstrate attention to detail. 

Qualifications

• Business-related Undergraduate Degree (minimum Upper Second)


• Higher National Diploma in Human Resource, or CHRP  (K)


• IHRM Membership

Background and Experience

• Minimum three (3) years of experience in human resource management.


• Worked in a multicultural environment

Skills and Competencies

• People-oriented  


• Possess  a good understanding of Kenyan labour laws 


• Demonstrate attention to detail


• Passionate about personal learning and growth


• Passionate about system and process improvement


• Results-oriented


• Ability to work towards deadlines


• Self-motivated and ability to take initiative


• Effective written and oral communication skills

Responsibilities

• Carrying out end-to-end recruitment process


• In charge of staff onboarding and induction processes, including pre and post-induction support


• Handling employee grievances and disciplinary management


• Performance management including coordinating  performance appraisals and conducting 360-degree feedback surveys


• Monitor staff development by keeping track of CPD records and attainment of professional certifications


• Ensuring compliance with employment regulations and HR policies


• Preparing monthly, quarterly, and annual HR reports 


• Maintaining and updating staff records and personnel files, ensuring the necessary contract prompts and notices are actioned on time


• Monitor employee absence and ensure effective leave management processes


• Sensitize staff on various staff policies, and flag non-compliance 


• Ensuring adherence to OSH standards and requirements within the office 


• Management of staff benefits


• Carrying out any other administrative duties as assigned

Outcomes

• Managing the staff portfolio from an HR perspective including ensuring that staff are productively engaged on a daily basis and reporting any exception to the PIC


• Demonstrating a positive, confident, and decisive attitude in communicating with staff and partners


• Ensuring that the job-by-job, quarterly, bi-annual, and annual evaluations are done for the required staff and any areas of improvement are communicated to the staff


• Ensuring that staff records are maintained in a master sheet comprising of staff details, leave records, and counselling information


• Ensuring the training plan developed for each office is implemented and that a specific training/counselling plan is developed for each staff member based on their evaluation


• Ensuring that all staff have met their continuous professional development (CPD) requirements


• Ensuring productivity negative variances are cleared by the PIC and that the leave balances are as per the policy at the end of the year


• Demonstrate commitment to self-improvement through the  implementation of a personal development plan


• Identifying and communicating HR issues in a timely and organized manner, and escalating this to the ISO/PIC